Archives Assistant

  • Volet de programme : Jeunesse Canada au travail pour une carrière vouée au patrimoine
  • Titre de l'emploi : Archives Assistant
  • Nom de l’organisme : Peace River Museum,Archives and Mackenzie Centre
  • Lieu de l’emploi : Peace River, Alberta
  • Durée de l'emploi : 2017-10-02 à 2018-03-30 (26 semaines)
  • Salaire horaire : 19,00 $

Peace River is the cultural and economic hub of the north Peace Region. The town of 6700 people is nestled in the Peace River valley. The Peace River Museum, Archives and Mackenzie Centre is the local museum featuring Peace River history. The Museum focuses specifically on the Town’s history, but the Archives has a regional collection mandate for the north Peace Region. Established in 1967, it is home to more then 8,500 artefacts and more than 13,000 archival items.

Position Summary:

The Archives Assistant is accountable to the Archivist, Heritage Coordinator and Records Manager of the Peace River Museum, Archives and Mackenzie Centre and the Records Manager of the Town of Peace River. The function of this position is to assist with processing the backlog of archival material in the archives and the back log of historical material at the town ready to be transferred to the archives.

The Archives Assistant is a full time – temporary position wit the Peace River Museum, Archive and Mackenzie Centre, a Town of Peace River owned and operated facility.

General Duties:

1. Orient visitors to the Museum and Archives

2. Assist patrons with their research needs; respond to research requests

3. Assist with assessment of incoming donations

4. Improve quality of archival entries in collections management software and update fonds descriptions as directed by the Archivist

5. Physically process archival material, including its arrangement and description

6. Scan archival material identified as priority by the Archivist

7. Assist the Archivist and Heritage Coordinator as needed with other relevant tasks

8. Work under the direction of the Records Manager of the Town scanning and processing material identified by them for possible transfer to the archives and for long term preservation


The Archives Assistant shall be responsible for fostering and maintaining good public relations by:

1. Providing excellent customer service to the public as they visit the Museum and research in the Archives

2. Maintaining a professional appearance

3. Answering the phone in a professional manner; take messages as required

Minimum Qualifications:

- Must be eligible for the Young Canada Works Building Careers in Heritage Program

- Should be a recent graduate with a Master of Library and Information Science or Archives and Records Management Certificate (or equivalent). A focus in archives would be preferable. Candidates with degrees in History and Public History may also be considered, especially if they have archival experience.

- Research experience with primary and secondary resources is required.

- Training in RAD essential

- Familiarity with Alberta Privacy Legislation (FOIP and PEPA) and Canadian Copyright Law preferable

- Candidate should have an eye for detail, be well organized, and have good written and communication skills. They should be comfortable with performing repetitive and detailed tasks that may be considered tedious.

- Proficienct in Microsoft Word, Excel and Adobe Photoshop

- Knowledge and use of a flatbed scanner and experience handling antique photographs and negatives is preferred. One year minimum experience of working in an archive working with the collection and handling research requests is also valued.

- Candidates should be self-motivated and able to work independently with little supervision.

- Candidates should also be able to work independently as well as part of a team.

Additional assets (though not essential):

- Previous experience using Docushare

- Previous experience using ResourceMate Collections Software

- Experience working in a municipal setting and records management are also valued.

- Although not essential, it would be helpful for the candidate to have the ability to read basic French, as there is a small percentage of records at the Archives and Town Hall that are written in French.

Aboriginal youth, visible minorities and new Canadians are encouraged to apply.

We invite serious applicants to apply with their resume and covering letter by email to with "Archival Assistant" in the subject field. Applications are due by September 10th midnight MST. We thank all applicants for their interest, but only those selected for an interview will be contacted.

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