Archives Assistant (Summer Student)

  • Volet de programme : Jeunesse Canada au travail dans les établissements du patrimoine
  • Titre de l'emploi : Archives Assistant (Summer Student)
  • Nom de l’organisme : Western University
  • Lieu de l’emploi : London, Ontario
  • Durée de l'emploi : 2017-05-01 à 2017-08-18 (16 semaines)
  • Salaire horaire : 23,23 $

Job Title: Archives Assistant (Summer Student)

Department: Western Libraries (Western Archives)

Appointment Type: Term

Appointment Status: Temporary Full-Time

Classification & Regular Hours

Hours of Work: 35 per week. Hourly Rate: $23.23 plus 4% vacation pay. Please note this is a temporary full-time 16-week term contract opportunity with anticipated start and end dates of May 1, 2017 and August 18, 2017.


The Archives Assistant (Summer Student) is primarily responsible for enhancing awareness of and access to the contents of Western Archives’ History of Medicine Collection. This will be accomplished by undertaking a physical review and processing of the existing artificial collection, re-organizing content as necessary to identify and separate distinct fonds, and then arranging and describing the contents of the fonds to produce finding aids compliant with the Rules for Archival Description (RAD). The successful candidate will also perform a range of other archival functions, including basic public service (in person and online), exhibit design and installation, basic conservation, and digitization.


The applicant must hold an undergraduate degree. Additional education at a graduate level in archival studies or a related field (e.g., library and information science, history) is preferred.


Some practical experience in basic archival arrangement and description, including the application of the Rules for Archival Description (RAD), and in handling archival material is desirable; practical experience performing other archival functions is an asset.

Skills & Expertise

The successful applicant must have excellent, demonstrated written and oral communication skills, as well as excellent, demonstrated organizational skills, and must be able to work without constant supervision. The applicant must have demonstrated experience in Word and Excel. Experience in posting content to the internet and in the use of an archives database, particularly Minisis M2A, is desirable. The applicant must be able to meet the physical requirements of the position, which include extended periods sitting and working at a computer, as well as periodic lifting of archives boxes weighing up to 20 kg and pushing loaded carts/book trucks.

Western welcomes applications from all qualified individuals. However, as this position is funded in part by the Young Canada Works in Heritage Organizations Program, a component of the Youth Employment Strategy of the Department of Canadian Heritage, Government of Canada, applicants must meet the Program’s eligibility criteria. For more information see:

Equal Opportunity Employer

Western is committed to Employment Equity, welcomes diversity in the workplace, and encourages applications from all qualified individuals including women, members of visible minorities, aboriginal persons, and persons with disabilities.

While all applications are welcomed, only those applicants selected for an interview will be contacted.

Please apply on or before: Monday, April 3, 2017.

Please note that in order to comply with University policies, applicants must submit an application through the Young Canada Works jobsite and also directly to Western University. Applicants who do not submit an application to both locations cannot be considered. For more information on Western's application process and the specific job posting see:

For information about Western Archives see:

For information on life in the City of London see:

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