Project Assistant, Venue and Support Services

  • Volet de programme : Jeunesse Canada au travail dans les deux langues officielles
  • Titre de l'emploi : Project Assistant, Venue and Support Services
  • Nom de l’organisme : 2019 Canada Games Host Society Red Deer
  • Lieu de l’emploi : Red Deer, Alberta
  • Durée de l'emploi : 2017-09-01 à 2017-12-23 (16 semaines)
  • Salaire horaire : 18,00 $

TITLE: Project Assistant, Venue & Support Services (Young Canada Works)

REPORTS TO: Director, Venue & Support Services

LOCATION: Red Deer, AB

CONTRACT TERM: Fall Semester 2017 (Sept. - Dec. 2017), exact dates TBA


OVERVIEW

The 2019 Canada Winter Games Red Deer Host Society is looking to fill the position of Project Assistant.


In less than two years, thousands of our country’s best and brightest will set their sights on Red Deer as we host the 2019 Canada Winter Games. Up to 3,600 participants from across Canada, over 400 media, 500 VIPs, 500 officials and thousands of visitors will join us for the two-week event. Featuring 19 sports and numerous cultural events and festivals, the 2019 Canada Games will be the largest event in Red Deer’s history.



Working closely with other functional areas of the Host Society, the Project Assistant will support activities related to all areas of the business for the upcoming 2019 Canada Winter Games. These responsibilities will contribute to the mission of the 2019 Canada Games Host Society to deliver a life-shaping Games experience for all participants, our community, our province and our nation, which leaves a lasting legacy for athletic and leadership greatness.


DUTIES & RESPONSIBILITIES

Reporting to the Director, Venues and Support Services, the Project Assistant will be responsible for, but not limited to, the following:


Venues, Volunteers and Support Services:

Participate and support the inventory and usability assessment of look and signage items in storage

Assist with the coordination of the venue drawings process with a focus on the field of play for the 19 sports to complete version one with the City of Red Deer

Facilitate the gathering of the volunteer positions required at Games Time for all functional areas

Assist in the development of templates used for orientation and training Planning Leadership Volunteers

Assist in the preparation of request for proposals and quotes as per the procurement process, including needs analysis and fact gathering around possible providers

Assist in preparing for the receiving and delivery of items from the 2017 Canada Summer Games to the warehouse for the 2019 Canada Winter Games

Assisting in the needs assessment and Materials Management Warehouse logistics and process.

Assist in presentation preparations around the venue management model, venue development and venue over lay timelines

Assist in compiling venue specifications and space standards for all venues being used for the Games

Performing duties relating to records management including filing, indexing, file retrieval both electronic and hard copy

Assist in booking and meeting preparations

Other duties as assigned


REQUIRED SKILLS, EXPERIENCES AND ABILITIES

Diploma or degree (or working towards) in Office Administration or Sport and Recreation Administration/Management related programs or equivalent.

Ability to multi-task, meet tight time-lines and work well under pressure

Excellent time management and organizational skills

Work independently, as well as part of a team

Excellent communication skills, both oral and written

Good decision making skills

Interpersonal skills, tact and diplomacy

A keen eye for detail, a passion for exceeding expectations

A “can do” attitude and willingness to pitch-in where needed

Previous experience working or volunteering in the sport or entertainment industry is an asset

Experience with Google’s G Suite programs, Gmail, Docs, Slides, Calendar, etc. (or equivalent Microsoft Office programs) is required.

Bilingualism (French and English) is an asset


CONDITIONS OF EMPLOYMENT

While hours of work are 8:00 to 16:30, Monday to Friday, the candidate may be required to work varied hours as needed, including occasional evenings and weekends, to support the planning and delivery of the Games

Exact dates of the contract term may be negotiated with the successful candidate


Closing date is July 21, 2017.

Please forward your cover letter and résumé to:

Director, Venue and Support Services

jobs@2019canadagames.ca


Only those invited into the recruitment process will be contacted. Thank you.






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