Publication, Library and Archive Assistant

  • Volet de programme : Jeunesse Canada au travail dans les établissements du patrimoine
  • Titre de l'emploi : Publication, Library and Archive Assistant
  • Nom de l’organisme : The Power Plant Contemporary Art Gallery
  • Lieu de l’emploi : Toronto, Ontario
  • Durée de l'emploi : 2017-05-15 à 2017-08-07 (12 semaines)
  • Salaire horaire : 12,02 $

Position: Publication, Library and Archive Assistant

Vacancies: 1 (one)

Application Deadline: 16 July 2017

Start Date: 24 July 2017

End Date: 4 September 2017

The Power Plant Contemporary Art Gallery at Harbourfront Centre (TPP), Toronto, is Canada’s leading public gallery devoted exclusively to the art of our time and recognized as an important centre for contemporary art in North America. Presenting contemporary art by practitioners of local, national and international stature, The Power Plant’s mission is to present and disseminate the best contemporary art in any and all media.


Since opening its doors nearly thirty years ago, TPP has produced and collaborated on the publication of catalogues documenting exhibitions and curatorial research while also commissioning limited edition prints, textile and sculptural works that are available for sale to the public. For Summer 2017, TPP seeks a Publication & Archive Intern who will work closely with the Visitor and Volunteer Services Coordinator to create an effective distribution and archiving system for publications and limited editions.

The successful Young Canada Works (YCW) candidate will implement a formal archive strategy for TPP’s private onsite curatorial library, inventory, catalogue and rehouse archived publications and original art objects and work to engage the public and cultural producers and professional with the institutional archive through marketing, programming and front of house activities. Specifically:

1. Library and Archive

- Researching archival strategies and best practices for the visual arts community, contemporary art (including ephemeral, audio, new media and digital works) and arts and culture sector at large;

- Creation of a clearly labeled, organized archive spaces;

- Creation of clear, formally documented procedures to access and return of library and archival materials in order to maintain accessibility of the archive into the future;

- Ensuring fulfillment of legal deposits to Library and Archives Canada;

- Creation of an accurate archival inventory list with robustly catalogued data in order to assist with use and research;

- Inventorying and cataloguing the TPP’s archival assets;

- Ensuring TPP’s publication and limited edition storage space is clearly organized and labeled; and

- Working with the Visitor & Volunteer Services Coordinator to establish clear documentation and inventory audit procedures.

2. Catalogue and Edition Distribution

- Creation of a reference list of galleries and institutions that have hosted and supported exhibited TPP artists to compile more complete and useful research information;

- Securing consignment agreements for relevant inventory with local and international galleries to ensure broader recognition of TPP research and activities during Canada 150;

- Ensuring delivery of stakeholder and partner publication agreements;

- Activating the archive and highlighting gallery programming through social media campaigns;

- Ensuring delivery of publications to stakeholders and others who have contributed to the production of exhibition catalogues;

- Ensuring reciprocal delivery of publications to institutions participating in a catalogue exchange program;

- Coordinating with the Associate Curator to submit the Cataloguing in Publication (CIP) and legal deposit information to Library and Archives Canada;

Seeking additional galleries for consignment opportunities;

Ensure accuracy of inventory software and website; and

Coordinate with the Marketing & Communications Officer to schedule social media posts.

3. Public Engagement, Programming and Education

- Ensuring artworks on display are returned to private collections and lenders in excellent condition;

- Entering accurately coded responses of visitor feedback from onsite and electronic surveys; and

- Increasing attendance to public, special and membership events through email, print and social media campaigns and off-site networking avenues;

- Ensuring all admissions and program participation is accurately tracked;

- Secure and monitor artworks on public display;

- Engage with visitors about current exhibitions and programs; and

- Process sales of publications and limited editions.


This opportunity has been made available through YCW. In accordance with YCW’s requirements, the candidate must be a Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible); are legally entitled to work in Canada; will be between 16 and 30 years of age at the start of employment; are willing to commit to the full duration of the work assignment; will not have another full-time job (over 30 hours a week) during the YCW work assignment; have been a full-time high school, college, CEGEP or university student (as defined by their educational institution) in the semester preceding the YCW work assignment; and intend to return to full-time studies in the semester following the YCW work assignment.

The ideal candidate will preferably be or have been enrolled in an arts administration program and have library or archival experience. The candidate must have strong organizational, project management and planning skills with great attention to detail. The candidate should hold interest in contemporary art and is comfortable relaying that information to a public audience. The candidate will have superior writing, interpersonal and communication skills. The candidate will have basic computer skills (Excel, Word, PowerPoint etc), familiarity with Tessitura an asset. Please note that work at events outside of work hours may be required.


The Power Plant is located at Harbourfront Centre, on Toronto's waterfront, a 10-acre site that attracts over 12 million visits each year. For more than three decades, Harbourfront Centre has been at the cutting edge of all that is current and creative, bringing together the best in both Canadian culture and the rich mosaic of cultures from across our nation and around the world. An innovative not-for-profit cultural organization, Harbourfront Centre works with over 450 community organizations and hosts more than 4,000 events a year. Approximately 12.5 million people visit the site annually, cementing Harbourfront Centre's position as a leading international showcase for theatre, dance, literature, music, film, visual arts, and fine craft.

Harbourfront Centre was formed as a non-profit charitable organization with a mandate to organize and present public events and to operate a ten-acre site on Toronto’s lakefront, encompassing York Quay and John Quay (south of Queens Quay West). Since its inception, Harbourfront Centre has been introducing audiences to artists and art forms that would not normally be seen in commercial venues, exploring new and bold frontiers in the arts and creative expression. The site of The Power Plant and Harbourfront Centre is at Toronto’s recently revitalized Waterfront, a stone’s throw from Toronto’s downtown and financial core.

The Power Plant is a key attraction of Harbourfront Centre. While the gallery is led by its own Board of Directors, Harbourfront Centre supports the gallery with maintenance and improvements to the physical site, a plethora of services and financial support. This partnership is fruitful, as the waterfront site offers many visitors a first-time experience with internationally-acclaimed, contemporary art.

The Power Plant:

Harbourfront Centre:

Waterfront BIA:

APPLICATION DEADLINE: Monday 17 April 2017

Send your letter & resume quoting Job PUBLICATIONS, LIBRARY AND ARCHIVE INTERN to:

Brittany Holliss, 231 Queens Quay West, Toronto, ON M5J 2G8


Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply.

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